Must scan a number of single- or double-sided paperwork in a rush? You want a sheetfed scanner. These desk dynamos could make quick work of paper stacks cluttering up your work space. We have been testing scanners in PC Labs for many years, and we have gathered an inventory of one of the best high-speed doc scanners, every examined in line with our rigorous, goal methodology. We run all scanners by formal, repeatable pace exams, and assess them primarily based on design, usability, bundled software program, and worth. Our fundamental focus right here is on desktop doc scanners, and our present high decide for most individuals is Fujitsu’s ScanSnap iX1600. We additionally stand by our different suggestions, which goal narrower utilization situations (corresponding to moveable scanning). First, we’ll define the professionals and cons of every of our decisions. Following that abstract part is an in depth information to selecting one of the best doc scanner to your wants.
Deeper Dive: Our High Examined Picks
Greatest Desktop Doc Scanner for Most Customers
Fujitsu ScanSnap iX1600
Execs & Cons
Complete ScanSnap software program
Easy to study and use
Correct OCR
Versatile connectivity choices, together with cell
6,000-scan every day obligation cycle ranking
Specs & Configurations
Most Optical Decision
1200 ppi
Mechanical Decision
600 ppi
Computerized Doc Feeder
Most Scan Space
8.5″ x 14″
Why We Picked It
If you are going to identify a product as Greatest Desktop Doc Scanner for Most Customers, it needs to be versatile above all. The ScanSnap iX1600’s complete software program runs on PCs, Macs, and Android and iOS telephones and tablets. An identical model runs on the management panel of the scanner itself, from which you and your group can arrange, scan, configure, edit, execute OCR, and carry out some rudimentary doc administration duties. You get each wired and wi-fi connectivity, scanning on to USB drives, an amazing worth—and a uncommon 4.5-star PCMag ranking.
Who It is For
This and different Fujitsu scanners are really easy to study and use that a greater query may be “Who’s it not for?” Households and home-based workplaces; small workplaces and workgroups; average doc archiving purposes; scanning into bookkeeping, tax, spreadsheets, and different monetary applications; and extra—the low- to mid-volume environments that will profit from the ScanSnap iX1600 are many.
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Fujitsu ScanSnap iX1600 Evaluation
Greatest Receipt Scanner
Epson RapidReceipt RR-600W
Execs & Cons
Quick
Correct OCR
Robust software program bundle, together with ScanSmart Accounting Version
Big 4.3-inch shade contact display screen
100-sheet ADF
Sturdy cell machine and USB thumb drive assist
Low worth for what you get
ScanSmart not supported on cell units
Specs & Configurations
Most Optical Decision
1200 ppi
Mechanical Decision
600 ppi
Computerized Doc Feeder
Most Scan Space
8.5″ x 240″
Why We Picked It
With the RR-600W, you get a extremely succesful midrange sheetfed doc scanner, Epson’s ScanSmart scanner interface, and the ScanSmart Accounting Version—a.okay.a. Receipt Supervisor—plug-in. In different phrases, along with succesful all-purpose scanning and doc administration, you get an intuitive, polished interface for capturing and archiving invoices, receipts, and different monetary paperwork. Many scanners these days include receipt scanning software program, however few apps are as well-developed as Epson’s.
Who It is For
Designed for dwelling workplaces, small companies, and workgroups with workflows as much as about 4,000 scans every day, the RR-600W and its software program can deal with and archive not solely monetary knowledge however enterprise playing cards and on a regular basis doc administration. A small workplace cannot do higher.
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Epson RapidReceipt RR-600W Evaluation
Greatest Entrance-Desk Doc and Card Scanner
Fujitsu Picture Scanner fi-800R
Execs & Cons
Quick and compact.
Correct OCR.
Sturdy software program bundle.
Excessive every day quantity ranking.
Effectively-suited to front-desk purposes.
Costly.
Connectivity restricted to USB.
Specs & Configurations
Most Optical Decision
600 ppi
Mechanical Decision
1200 ppi
Computerized Doc Feeder
Most Scan Space
8.5″ x 14″
Why We Picked It
What makes this little powerhouse uniquely appropriate for entrance desk environments? Its skill to function in two configurations that Fujitsu calls Return Scan and U-Flip Scan, which give the scanner a remarkably small footprint in comparison with strange sheetfed desktop fashions. Pages carry out a U-turn into an output tray that stands almost upright, as a substitute of onto a protruding paper tray or the desktop itself. There’s additionally a helpful toggle to change between strange paper and enterprise playing cards and thicker content material corresponding to IDs and bank cards, making the fi-800R all of the extra appropriate for fast and simple knowledge harvesting.
Who It is For
By entrance desk environments, we imply oh-so-many companies and organizations. Docs’ and dentists’ workplaces, hospitals, insurance coverage workplace, auto elements or tire or rental counters—almost wherever that shoppers, clients, or sufferers present knowledge that must be scanned and archived.
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Fujitsu Picture Scanner fi-800R Evaluation
Greatest Flatbed/Sheetfed Combo Scanner
HP ScanJet Professional 2600 f1
Execs & Cons
Glorious scanner interface software program
Correct OCR and helpful doc archiving
Lean, compact design
Robust safety
Simple to make use of
No community, wi-fi, or cell machine assist
On the expensive facet
Specs & Configurations
Most Optical Decision
600 pixels
Mechanical Decision
1200 pixels
Computerized Doc Feeder
Most Scan Space
8.5″ x 120″
Why We Picked It
Flatbed/sheetfed combo scanners like this one supply one of the best of each worlds—comparatively quick scanning of one- and two-sided multipage paperwork through the automated doc feeder (ADF) plus guide scanning of e book and journal pages, images, or delicate or simply broken originals. We have checked out a lot of combos this yr (together with the enterprise-worthy Raven Professional Max under), and the ScanJet Professional 2600 f1 checks many of the bins for a scanner designed to accommodate busy small and home-based workplaces.
Who It is For
It isn’t constructed for high-volume, heavy-duty work, however this HP is an exemplary entry-level sheetfed/flatbed combo scanner for small workplaces or dwelling workplaces. It is perfect for digitizing modest stacks of paperwork through the ADF and high-res images through the flatbed.
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HP ScanJet Professional 2600 f1 Evaluation
Greatest Scanner for Heavy-Obligation Doc Archiving
Fujitsu fi-8170 Colour Duplex Doc Scanner
Execs & Cons
Complete PaperStream Seize interface with doc administration options
Quick and dependable
Correct OCR
Prepared for fleet deployment
USB 3.2 and Ethernet connectivity
No wi-fi assist
No handheld cell machine assist
Specs & Configurations
Most Optical Decision
600 pixels
Mechanical Decision
600 pixels
Computerized Doc Feeder
Most Scan Space
8.5″ x 240″
Why We Picked It
Our assessment known as the Fujitsu fi-8170 “the state of the document-scanning artwork,” and that about sums it up. This mid- to high-volume flagship is not low-cost ($1,195), however is formidably well-equipped for doc archiving in busy workplaces and workgroups. It combines quick, dependable, and correct efficiency with USB and Ethernet connectivity; a 100-sheet ADF and 10,000-scan every day obligation cycle; and first-class PaperStream Seize software program. For those who’re not sliding the scanner into your organization’s present doc administration resolution, you possibly can create one with Fujitsu’s elective PaperStream Seize Professional and PaperStream NX Supervisor.
Who It is For
Prepared for the enterprise or an workplace or workgroup simply south of the enterprise (however overkill for a small workplace), the fi-8170 oddly lacks Wi-Fi and handheld cell machine assist, however in any other case raises the bar for company doc administration.
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Fujitsu fi-8170 Colour Duplex Doc Scanner Evaluation
Greatest Excessive-Quantity Enterprise Scanner
HP Digital Sender Movement 8500 fn2
Execs & Cons
Quick scanning.
Excessive every day obligation cycle.
Sturdy software program.
Constructed-in pill management panel, keyboard, and onerous disk.
Specs & Configurations
Most Optical Decision
600 ppi
Mechanical Decision
600 ppi
Computerized Doc Feeder
Most Scan Space
8.5″ x 14″
Why We Picked It
With its tablet-sized management panel, built-in QWERTY keyboard, and onboard onerous drive, the HP Digital Sender Movement 8500 fn2 Doc Seize Workstation is an industrial-strength community doc scanner. Not solely is it ultra-fast and -accurate, but it surely allows you to digitize, edit, and archive your paperwork all from the identical machine. To share the wealth, you possibly can join it to a Gigabit Ethernet community and let some or your whole group members have at it.
Who It is For
The phrases “Greatest Excessive-Quantity Enterprise Scanner” do not go away loads of room for interpretation. This HP heavyweight is constructed for capturing and digitizing reams of paperwork, changing them to searchable or editable textual content, and saving the outcomes to your required file format. It is almost certainly to make up the center of your organization’s present doc administration system or one created with HP’s bundled and elective enterprise software program.
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HP Digital Sender Movement 8500 fn2 Evaluation
Greatest Workplace Community Scanner
Brother ADS-4900W
Execs & Cons
Deep doc administration options
Quick scanning and dependable feeding
Correct OCR
Can scan to USB reminiscence units with out a pc
Versatile connectivity and powerful cell machine assist
Massive contact display screen management panel
Specs & Configurations
Most Optical Decision
1200 dpi
Mechanical Decision
1200 dpi
Computerized Doc Feeder
Most Scan Space
8.5″ X 197″
Why We Picked It
Quicker and $100 cheaper than its Greatest Workplace Community Scanner predecessor the ADS-3600W, this Brother scanner boasts an ADF that holds twice as many pages, and its 9,000-scan every day obligation cycle is a uncommon discover in an under-$700 scanner. Connectivity choices abound—Ethernet, Wi-Fi, Wi-Fi Direct, USB 3.0, Apple AirPrint, Brother Cell Join—and you may scan straight to a USB drive with no PC concerned. Brother’s complete software program bundle covers not solely the important thing facets of doc scanning and archiving however even restricted picture scanning and enhancing.
Who It is For
Given its pace, capability, accuracy, and bundled scanner interface, enhancing, and doc administration software program, the ADS-4900W is greatest suited to environments with severe every day scan volumes over both a wired or wi-fi community (or each). Smartphone and pill customers may entry the scanner through Wi-Fi or Wi-Fi Direct. Briefly, this business-class scanner is prepared for hectic workplaces with a wide range of customers.
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Brother ADS-4900W Evaluation
Greatest Sheetfed Scanner for Oversize Paperwork
Epson DS-30000
Execs & Cons
Quick and correct scanning and textual content conversion
Excessive quantity ranking, together with massive ADF
Scans paperwork as much as 12 by 17 inches
Versatile scanner-interface software program
Reasonable-size footprint
Lacks wi-fi or cell connectivity
USB interface solely; no networking choice obtainable
Lacks business-card scanning and archiving software program
Specs & Configurations
Most Optical Decision
1200 ppi
Mechanical Decision
1200 ppi
Computerized Doc Feeder
Most Scan Space
8.5″ x 220″
Why We Picked It
Whereas there are different scanners that assist wide-format tabloid-size (11-by-17-inch) paperwork, most are too cumbersome for the typical desk. The Epson DS-30000 is definitely larger than the opposite scanners on this roundup, however comparatively trim contemplating its ADF accommodates as much as 60 tabloid-size originals—or 120 letter-size sheets or 40 postcards or 30 enterprise playing cards or 10 envelopes or (with an elective provider sheet) one passport. You’ll be able to load letter-size originals in both portrait or panorama orientation—strive that with an 8.5-by-11-inch scanner—and reap the benefits of resolutions from 50 to 1,200 dots per inch (dpi).
Who It is For
Clearly, this wide-format workhorse is designed for workplaces and organizations that must digitize and archive plus-sized pages in addition to excessive volumes of standard-size paperwork. Its 30,000-scan every day obligation cycle and speeds as much as 140 pictures per minute (ipm, the place every web page facet counts as a picture) make it perfect for fleet and enterprise deployment.
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Epson DS-30000 Evaluation
Greatest Entry-Degree Sheetfed Doc Scanner
Ricoh fi-8040 Doc Scanner
Execs & Cons
Complete software program with doc administration options
Extremely correct OCR
Standalone community mode
USB 3.2 and Ethernet ports
Comparatively cheap
Slower than different fi-8000 sequence scanners
Modest ADF capability
No wi-fi connectivity
Specs & Configurations
Most Optical Decision
600 pixels
Mechanical Decision
600 pixels
Computerized Doc Feeder
Most Scan Space
8.5″ x 240″
Why We Picked It
Archival-quality software program and correct OCR scanning are fundamentals that anybody surrounded by fearsome paper stacks (from the informal consumer taming their personal-finance printouts, to essentially the most harried paralegal on deadline) wants from a doc scanner. Scanner ace Fujitsu delivers for the decrease finish of the market with the fi-8040, which packs a giant shade contact display screen, the power to scan and not using a PC, and a few spectacular image-processing chops, corresponding to automated rotation and clean web page elimination. It additionally contains a hardwired community interface (Ethernet).
Who It is For
Customers with average scanning masses and a necessity for each cost-effectiveness and above-average archiving software program will discover the fi-8040 a strong match for his or her page-stack-reducing wants.
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Ricoh fi-8040 Doc Scanner Evaluation
Shopping for Information: The Greatest Sheetfed Doc Scanners for 2024
Doc scanners are categorised and priced in line with capability, quantity, and pace scores, adopted by connectivity and performance (together with the power to scan to smartphones and tablets) and their software program bundle. Dimension, weight, and specialised options may additionally be factored in, however the primary issues that push up the worth of a doc scanner are (1) how a lot work the scanner can do and (2) how shortly it could possibly do it.To keep away from spending loads on pointless performance, begin by determining what number of pages you need to scan every day. A sheetfed moveable scanner may be rated for a every day obligation cycle of 500 pages. On the excessive finish, some scanners meant for skilled use have every day obligation cycles of 10,000 pages or extra.One other query is what number of pages you need to scan at a time. For those who’re coping with prolonged paperwork, you do not need to have to interrupt them up. A comparatively cheap desktop mannequin would possibly include a 50-sheet ADF; a heavy-duty one may maintain as many as 250 sheets for severe batch scanning.
The quicker or greater the scanner’s quantity and capability, the bigger the ADF. (Credit score: Epson/PCMag)
One pace issue is whether or not the scanner has one or two sensors for scanning double-sided paperwork. One other is the scale of the web page that you just need to scan. All sheetfed doc scanners can settle for letter- and legal-size pages, however for those who’re working with bigger sheets, be certain that the scanner is large enough to deal with them. Just a few high-end fashions can feed by sheets as much as 20 toes lengthy! On the small facet, some scanners have particular options for receipts and enterprise playing cards, with software program to assist handle expense studies and phone databases.Nobody desires to face round ready for a scan job to complete, and in the true world, that does not simply imply the bodily means of scanning. After we take a look at scanners, our pace scores additionally issue within the time the scanner’s bundled software program takes to course of the scan and put it aside to both picture or searchable PDF. (We’ll look extra carefully at bundled software program under.) The extra you scan, the quicker your scanner ought to be.How Will You Function the Scanner?Essentially the most fundamental scanner interface is a Scan or Begin button, which is ok for those who solely need to do fundamental scanning on to your PC. Contact-screen panels with restricted or in depth menus provide you with extra walk-up choices. Generally, scanning software program allows you to arrange predefined profiles for file sort, decision, and vacation spot you could then choose and run from the scanner’s management panel.In a number of instances, the scanner’s personal working system handles profile administration and different options. One of many higher implementations of this shared performance is on Fujitsu’s client and small-office ScanSnap machines. Whether or not you are utilizing ScanSnap software program in your laptop or working the contact display screen, features are virtually similar, saving you from having to study two other ways to do the identical factor.
Some scanner software program, corresponding to Ricoh’s ScanSnap, runs not solely in your laptop or cell machine but in addition straight on the scanner’s touch-screen show. (Credit score: Ricoh/PCMag)
If you have already got a doc administration system in place, you might not even want many of the software program included along with your new scanner. Nevertheless, scanning software program packages can do loads. Numerous apps and plug-ins improve and manipulate images, convert scanned pages to editable textual content with optical character recognition (OCR), set up and archive enterprise playing cards, and even extract monetary knowledge from receipts and invoices and ship it to your tax prep software program. Scanning apps for cell units are more and more feature-rich as effectively.
These days, most scanners have at the very least one app for working them remotely, or out of your Android or iOS pill or smartphone. (Credit score: PCMag)
Software program varies broadly from producer to producer and from product to product. This is among the locations the place our opinions and roundups come in useful: We zero in on the particular options that make doc scanners suited to specific duties and wishes.Which Gadgets Will Connect with the Scanner?Every scanner comes with a unique mixture of wired and wi-fi connectivity choices. These management which computer systems and cell units the scanner can work with. Additionally they have an effect on how shortly the scanner can ship a scan to your machine, as knowledge switch over Wi-Fi will probably be slower than over an Ethernet or USB 3.0 connection.
Really useful by Our Editors
USB will suffice for connecting a single laptop. Bluetooth, Wi-Fi Direct, and Close to-Area Communication (NFC) will let a scanner speak to a single smartphone or pill. For those who’re in search of a scanner that a number of individuals can use, make certain it has Ethernet or Wi-Fi to connect with an workplace community or Bluetooth LE for dealing with varied cell units. Some fashions haven’t got Ethernet pre-installed however will be expanded with an elective community interface unit.Your laptop’s or cellphone’s working system issues a lot lower than it used to. Most main scanner producers supply drivers and software program for each Home windows and macOS, in addition to apps for each iOS and Android handheld units, wherever some form of wi-fi connection (NFC, Wi-Fi, Bluetooth, Wi-Fi Direct) is accessible. Some units may scan on to USB flash drives.
Some scanners allow you to plug in and scan to a USB flash drive. (Credit score: Brother)
Able to Purchase the Proper Sheetfed Doc Scanner for You?Earlier than you buy a scanner, ensure you know what you need it to do: how a lot you will scan, how briskly the scanning course of ought to be, which units the scanner will join with, and what the software program ought to do along with your scans as soon as they’re processed. Then be ready to make some trade-offs between options and price range. Multi-sheetfed scanners are sometimes supposed for enterprise use and priced accordingly. However with a little bit of analysis, it’s best to be capable of discover one which meets your wants and would not break the financial institution.Wish to know extra in regards to the many scanning choices on the market? Take a look at our roundup of one of the best scanners we have examined. And if it’s good to print, copy, and fax, an all-in-one printer may be your most suitable option.
